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Submitting a Proposal PDF Print E-mail
Written by Chris Paterson   
Wednesday, 15 November 2006

Submitting a Proposal

Eligible Implementing Entities (EIEs) must submit proposals to the Project Co-ordinating Unit for selection as an implementing entity for a South China Sea Project Training Course. EIEs should familiarise themselves with the information available on this website about the South China Sea Project, the training programme, criteria for the selection of implementing entities, and how to prepare a proposal. Failure to comply with proposal guidlines will significantly detract from a proponent's chance of success.

Please follow the links below for important information relating to the submission of a proposal:

  • Implementing Entity Selection Criteria
  • Proposal Guidelines
  • Proposal Submission Deadlines

All proposals should be sent by e-mail to Mr. Christopher Paterson ( This e-mail address is being protected from spam bots, you need JavaScript enabled to view it ) and copied to Ms. Saranya Rojananuangnit ( This e-mail address is being protected from spam bots, you need JavaScript enabled to view it ). Proposals should also be sent by fax to the Project Co-ordinating Unit Office (662 288 1094).

 

The Selection of Implementing Entities for Regional Training Courses

Eligible Implementing Entities (EIEs) must submit proposals to the Project Co-ordinating Unit (PCU) for selection as an Implementing Entity for a South China Sea Project Training Course. In the initial stage of assessment, the PCU will circulate the proposals amongst the members of the Regional Scientific and Technical Committee (RSTC). Each member of the RSTC will be requested to rank the proposals provided in the proposal evaluation package.

The proponent with the highest combined rank score will be selected as the Implementing Entity for a given course. In the case that the two highest ranked proponents have the same combined rank score for a given training course, the proponent ranked highest by the PCU will be selected as the Implementing Entity for that course. If the PCU does not receive rankings from more than 50 percent of the members of the Regional Scientific and Technical Committee by the defined deadline, the proponent ranked highest by the PCU will be selected as the default Implementing Entity for a given course.

Implementing Entities selected for a given training course will be responsible for the management of:

  • Regional Training Courses, and
  • National Seminars.

Implementing Entity Selection Criteria

Proposals for appointment as an Implementing Entity for a South China Sea Project Training Course will be assessed against the following criteria:

1.     Extent to which the training course proposal addresses the Proposal Guidelines, including:

  • Learning objectives for each course topic
  • Alignment of training course with the project goals and medium term objectives
  • Alignment of training topics with the training needs identified by the RSTC
  • Definition of the roles and relationships between all project partners, particularly Regional Experts, to be involved in the training course
  • Connections with other regional and/or national level training initiatives

2.     The quality of the plan for the conduct of the training course, including:

  • Description of the training activities to be undertaken
  • Addresses the identified needs
  • An appropriate and sufficiently detailed budget for project activities, and
  • A feasible timeline for activities

3.     Potential for the course to meet the aims of the training programme

4.     The level of complementary support through related programmes or initiatives

 

Proposal Guidelines for the UNEP/GEF South China Sea Project Training Programme

Prior to preparing a training course proposal you should familiarise yourself with the following proposal guidelines.
SECTION 1: TRAINING COURSE INFORMATION
SECTION 2. PERSONNEL
SECTION 3. TRAINING COURSE OUTLINE
SECTION 4: PLANNING
SECTION 1: TRAINING COURSE INFORMATION

1.1    Training Course Title

All proponents must provide a short title for their proposed training course of no more than 15 words.

1.2    Training Course Overview

This should be a short description of the proposed training course which captures its nature, purpose, merits and/or outcomes. If possible begin the paragraph with the title of the training course, e.g., “[Training Course title] aims to...”

The Training Course Overview provides a short description of training courses that can be used as a ready reference and for communications about the South China Sea Project's Training Programme, possibly including training course descriptions placed on the South China Sea Project Website or published in appropriate regional journals and magazines.

Limit: 100 words

1.3   Implementing Entity Overview

This should be a short description of the Implementing Entity which captures the experience and capability of the proposed organisation to meet the regional training needs that the training course aims to meet.
 
Limit: 200 words
 
1.4   Location of the Training Course
 
This should be a short description of the site(s) that will be used to conduct the training course. Proponents must indicate why the site is a suitable for location for the given training course, and provide the following information:

  • proximity of the site to suitable accommodation for participants,
  • availability of teaching and learning facilities (e.g. meeting rooms) and resources (e.g. projectors, computers, field equipment),
  • distance to sites for the conduct of field work if required, and
  • transport to nearest international and domestic airports.

Limit: 200 words
 
SECTION 2. PERSONNEL

2.1    Focal Point
 
One individual from the proposing Implementing Entity should be nominated as the contact point for all discussion and negotiation. Provide the contact details for this individual and attach their full CV as Annex 1 of your proposal.

2.2    Training Personnel
 
Provide names and contact details of those personnel who would be involved in the design and delivery of the course. Please attach the full CVs for each of these individuals as Annex 2 of your proposal. Emphasis should be placed on involving Regional Experts from the South China Sea Partner Network in the planning and delivery of training courses.

SECTION 3. TRAINING COURSE OUTLINE
 
3.1    Syllabus and Objectives
 
Proponents must outline the syllabus (or outline of the training topics covered in the course) and the specific learning objectives for each topic. If possible start the definition of the learning objectives for a given topic with “On completion of this topic, participants will be able to...”
 
Limit: 500 words
 
3.2    Alignment with the Goals and Objectives of the South China Sea Project


Proponents must identify how their proposed training course is aligned with the aims and objectives of the South China Sea Project. The aims and objectives of the South China Sea Project are detailed in the Project Document and are summarised in the Project Background section of this website.
 
Limit: 100 words
 
3.3    Alignment with the Training Needs Identified by the Regional Scientific and Technical    Committee
 
Proponents must identify how their proposed training course is aligned with the training needs identified by the Regional Scientific and Technical Committee for a given training course of the South China Sea Project. These training needs are detailed on the homepages for each training course located in the Training Courses section of this website.
 
Limit: 100 words
 
3.4    Connections to Complementary Regional and/or National-level Training Initiatives

Proponents should list any complementary regional and/or national initiatives that:

  • their proposed training course will suppport, or
  • will provide support to their training course.

Proponents should also clearly explain how the proposed training course will build on existing regional and/or national-level training initiatives and avoid any unnecessary duplication or overlap. Proponents should focus on the quality of the explanation, rather than the quantity of initiatives listed.
 
Limit: 200 words
 
3.5    Longer-term Sustainability

Changes and improvements in the management of the South China Sea and Gulf of Thailand arising from a training course should be sustainable beyond the life of the South China Sea Project. This may include:

  • a lasting change in the culture or practices of organisations participating in the project,
  • an embedded change in how information and experiences are shared between professionals and countries,
  • ongoing capacity building in identified areas, or
  • the intended continuation of project activities made possible via capacity building.

Proponents should clearly state how their proposed training course will assist in making a longer-term difference to interventions aimed at reducing environmental degradation trends in the South China Sea and Gulf of Thailand.
 
Limit: 200 words
 
3.6    Collaboration within the South China Sea Project's Partner Network

Collaboration between Project Partners is an important aspect of the South China Sea Project's Training Programme. Proponents should clearly describe the roles of (and relationships between) all partners involved in the conduct of the proposed training course, which includes a Regional Training Course and National Seminar.
 
Important partners for Implementing Entities in organising and providing a Regional Training Course and National Seminar include:

  • Project Co-ordinating Unit,
  • Regional Experts,
  • Participants in the Regional Training Course,
  • Host Organisations for the National Seminars, and
  • Cordinators of the National Seminars.

Limit: 300 words
 
SECTION 4: PLANNING
 
4.1   Summary of Main Training Course Activities

This should summarise the main training course activities to be undertaken, who will be involved in each one, and approximately when in the project timeline each one will occur. It may take the form of a list of short statements or paragraphs, providing a clear picture of what will be happening in the training course, i.e., both the Regional Training Course and National Seminars. Details, including timing, of all major training course milestones should be included.

4.2    Detailed Operational Plan  

Training course proposals must include a comprehensive operational plan detailing all tasks, and the person/entity responsible for the completion of each task, for the conduct of both the regional training course and national "echo" seminar components of a given training course. The key tasks that the Project Co-ordinating Unit anticipates will require completion in the organisation and delivery of regional training courses and national "echo" seminars are provided in the Training Courses section of this website.

4.3   Main Budget Items

Main budget items should be detailed in the UNEP agreed budget format. These should relate clearly to the proposed Personnel and Project Activities. Budget items may include:

  • Assistants
  • Consultants
  • Teaching-learning resources and materials
  • Training activities activities
  • Visits to field sites and practical activities
  • Travel and accommodation
  • Administration, including, but not limited to:
  • Meetings and communication within the project partner network
  • Preparation of reports
  • Administration of finances

Implementing Entities should provide accurate costings for all training course activities. Throughout the course of the South China Sea Project, the Project Co-ordinating Unit has developed good information regarding the cost of travel, accommodation, field visits, printing, administration, and assistants/personnel in each country. Proposed budgets will be checked for any anomolies, and it is recommended that proponents provide realistic estimates of the cost of conducting a training course properly, rather than prepare a budget in relation to a pre-determined cost.

 

 

 
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